Senior Executive Assistant

Posted: 10/21/2024

Administrative, Support & Clerical

Please apply directly: https://eicc.peopleadmin.com/postings/2229
Starting pay: $45,000

Senior Executive Assistant to SCC President

The Senior Executive Assistant to the President manages the operational details and coordinates the various business-processes for the President’s office. Supports the President and works closely with the President’s direct reports, such as the members of the College Leadership Team and the College Advisory Committee. The assistant is required to handle high-level, sensitive information with efficiency and confidentiality. Supports the communication between the President’s office and the college’s employees and students. Assists with meeting plans, notetaking, and travel arrangements. Provides support as needed with college matters such as new employee orientations, United Way drives, and graduations.


Required Qualifications	· Associate Degree required · Three years of progressive administrative assistant experience with proven increasing levels of responsibility. · Outstanding organizational skills and proficiency in business correspondence, office practices and office equipment (computer, phone, fax, and copier) are required. · Excellent computer and technology skills, including Zoom and Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint, and Microsoft Teams), are required. · Exceptional English language skills, grammar and spelling skills are required. · Must be skilled in maintaining effective relations with administration, employees, and the general public. · Must possess attention to detail, a positive attitude, exceptional communication skills, strong interpersonal skills, and ability to ensure confidentiality. · Ability to work on multiple projects, track and prioritize tasks, and meet deadlines is crucial. · Must demonstrate flexibility, and the ability to work effectively in a team environment.
Preferred Qualifications	Bachelor’s degree preferred. Experience in higher education helpful. Experience working with instructional personnel and students helpful.
Physical Demands	This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. This job requires occasional travel to other sites within the district.
Salary	Starting at $45,000
Typical Duties and Responsibilities	Serves as the Senior Executive Assistant to the campus president. Manages the daily operations of the President’s office, including taking telephone messages, processing mail, and managing the President’s schedule. Prepares correspondence, reports, and other documents. Maintains working and historical files. Greets and screens callers and visitors to the President’s office. Assists the President with meeting agendas, taking notes, and preparing materials for various college groups, including College Leadership, College Advisory Committee, and the College Calendar Committee. Assists in the preparations, including ordering of supplies and food, for college meetings and events. Arranges meetings, conferences, and special events, on and off-site, for both internal and external requests. This includes coordinating with maintenance, IT, and other departments as needed. Makes travel arrangements and processes travel expenses for the President and SCC employees, utilizing funds from multiple budgets in coordination with college and district leadership. Processes requisitions and maintains purchase orders for the President’s budget. Tracks each object code’s balance. Processes Personnel Action Forms (PAs). Provides campus orientations to all new SCC hires. Assists in the preparation of materials for Board meetings. Provides leadership for the United Way drive for SCC each year. Assists in providing backup for other departments as needed, including Student Development, Operations, and activities for Student Engagement. Demonstrates commitment to the principles of Continuous Quality Improvement and to providing outstanding service to internal and external customers. Performs all other duties as assigned.
EICC Non-Discrimination Statement	It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC’s Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, equity@eicc.edu or the Director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730- 1576, TDD (800) 877-8339 Email: OCR.Chicago@ed.gov.