Associate Director of Sponsored Projects
Associate Director of Sponsored Projects
Category: Administrative, Professional & Staff Positions
Department: SPONSORED PROJECTS
Locations: Macomb, IL
Posted:
Closes:
Type:
APPOINTMENT: July 1, 2025
RESPONSIBILITIES:
• Supervise professional staff and student workers. Oversee pre-award, post-award and regulatory compliance areas. Responsible for hiring, firing, discipline, training, assigning and reviewing work, approval of leave and time cards.
• Serve as Authorized Institutional Official for review and submission of proposals and acceptance of awards from external funding agencies. Accepts grants on behalf of the University.
• Review federal and state regulations. Interpret, develop. and recommend written policies and procedures to the Academic Vice President based on the regulations. Also, develop, administer and interpret university-wide procedures in response to state and/or federal requirements.
• Works closely with Business Office (daily transactions, reports, system issues, payroll, etc.), Internal Audit, and External Auditors (annual audit and SEFA compliance)
• Provides support and oversight to the University Research Council internal grant program. Ex-officio member of the WIU Foundation Summer Stipend committee.
• Serve as liaison between university and outside funding agencies. Also serves as liaison between university and other state universities with regards to grants and contracts, regulatory compliance and intellectual property.
• Serve as University Technology Transfer and Intellectual Property Officer. Work with faculty and staff to ensure intellectual property is protected. Chairs the Intellectual Property Oversight Committee.
• Provide assistance and guidance in proposal preparation and internal university review and approval.
• Obtain, analyze and disseminate to the campus community information about funding opportunities from federal, state, and private sources.
• Write sub-contractual agreements when needed.
• Serve as University Academic Integrity Officer.
• Represent the University at national, state, and local meetings related to grant and/or contract programming and administration.
RANK & SALARY: $6,666 to $7,300 per month / $79,992 to $87,600 per year, commensurate with experience.
Western Illinois University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Services (CMS). These benefits include: Health Insurance plans, (HMO's, OAP's, QCHP, and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long-Term Disability (LTD), Flex Spending Accounts (HAS, MCAP, and DCAP), 403(b) Supplemental Retirement Plans and 457(b) Deferred Compensation Plans.
Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.
Other benefits available to eligible employees include: paid time-off, Employee Assistance Program, Tuition Waiver programs, and discounts to the local YMCA.
For a full list of benefits as a WIU employee, please visit our Benefits Homepage: http://www.wiu.edu/vpas/human_resources/benefits/.
For questions on benefits, or eligibility, contact our benefits team at mailto:HR-Benefits@wiu.edu or by calling 309-298-1971.
Job Requirements:
REQUIRED QUALIFICATIONS:
• Master's degree in a relevant field.
• At least five years of sponsored projects/research administration experience (including pre-award, post-award, and compliance functions) at a regionally accredited, 4-year institution of higher education.
• Supervisory experience and a demonstrated understanding, support and appreciation of faculty scholarship endeavors.
• Excellent oral and written communication skills and ability to collaborate with multiple academic and administrative offices.
• Ability to work with funding agencies and represent the University in a professional manner.
• Knowledge of federal, state and university regulations, policies and procedures.
• Ability to network with peers.
For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body). Unless otherwise stated, the degree must be conferred at the time of appointment.
Additional Information:
THE UNIVERSITY:
http://wiu.edu/about
Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.
WIU-Macomb, IL: Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and post-baccalaureate certificates. A diverse community in west central Illinois, Macomb features a unique blend of agriculture, industry, service, retail, education, and culture. Macomb serves as the county seat, with connections across the state with Amtrak providing twice-daily service from Macomb to Chicago (and point in between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL).
WIU-Quad Cities: Located on the banks of the Mississippi River in Moline, Illinois, the WIU-Quad Cities campus is the only public four-year regional university that serves the Quad Cities region. Designed as a metropolitan commuter campus, WIU-Quad Cities offers select undergraduate, graduate, and doctoral programs. Moline is located just 80 miles north of the Macomb campus and is centered within a diverse, bi-state community of 383,000 that offers a broad range of cultural, social, and entertainment amenities and experiences, as well as varied businesses and industries.
http://wiu.edu/dei
Western Illinois University fosters respect, equity, and inclusion for all students, faculty, and staff. WIU is committed to anti-racism, anti-oppression, equity, social justice, and diversity. We value inclusion as a core value and as an essential element of Western's public service mission. WIU embraces individual uniqueness and a culture of inclusion that supports broad and specific diversity initiatives. Western believes in the educational and institutional benefits of diversity in society as integral to the success of all individuals.
At WIU, we will:
• Maintain a safe and secure environment for all members of our University communities. Educate and empower students, staff, and faculty to be social justice advocates.
• Provide curricula, programs, training, resources, and environments that reflect and strengthen the diversity of our communities, and to elevate cultural awareness and understanding.
• Ensure fair, equitable, and inclusive access to University facilities, programs, resources, and services.
• Create inclusive and equitable policies and practices.
• Diversify the University's workforce by assessing hiring practices to attract, retain, and develop talented staff and faculty from diverse backgrounds.
• Address intergroup disparities through areas as representation, retention, learning outcomes, and graduation rates.
• Create a Universitywide diversity plan to ensure a continued commitment to anti-racism, anti-oppression, equity, social justice, and diversity.
http://wiu.edu/academics
More than 61 undergraduate degree programs, 41 graduate programs, two doctoral programs and 16 post-baccaulaureate certificate programs prepare students for a successful career after graduation.
Student Resources
More than 200 student organizations at Western provide social, academic, recreation, athletics, service, academic, and many other opportunities for students to grow and learn, develop leadership skills, and much more.
Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major theatrical and dance productions and studio shows, and a variety of service-oriented projects and activities, all in a diverse and inclusive campus environment.
The Multicultural Center is home to four cultural and resource centers: The Gwendolyn Brooks, Casa Latina, the Women's Center, and the LGBT*QA Resource Center. These cultural and resource centers promote WIU's goal of enhancing justice, diversity, equity, and inclusion through educational programming and advocacy.
http://wiu.edu/athletics
The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. All varsity sports compete at the Division I level through The Ohio Valley Conference
To apply, visit https://apptrkr.com/6271435
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